All About Columns

Adjusting Column Widths

In many programs, what you see on the screen is presented in columns. Good examples of this are spreadsheets (Microsoft Excel and Apple’s Numbers) and mail readers (Microsoft Entourage and Apple’s Mail.app). Adjusting these columns isn’t necessarily obvious, so here is how  you do it:

Place your cursor carefully on the dividing line between the column headings (Mail.app’s headings are shown below, but the idea is the same regardless of the application).

The cursor will change into a vertical line with horizontal arrows coming from each side. An enlarged picture of the cursor is shown.

When the cursor changes, you can drag horizontally. Doing so makes the column to the left of your cursor wider or narrower.

What is interesting about this activity is watching the computer scramble to rewrite it’s information to fit the space you give it. For example, as you make the Date Received column narrower, “Monday, November 2, 2009, 1:43 PM” Shrinks first to “Mon, Nov 2, 2009, 1:43 PM” to “11/2/09, 1:43 PM and finally to the terse “11/2/09.”

Rearranging Columns in Mail.app and Entourage.

Once you’ve adjusted the width of each column, you might want to change which columns are shown or the order in which the columns are shown. This is slightly different in each application, but the general idea is the same.

Mail.app: To change the order of the columns, place the cursor over the column header and the cursor will change to  a hand. Click and hold; then drag horizontally to change the order. To add or remove columns, use the View menu and choose Columns and then check or uncheck the columns you want to add or remove. To change the sort order, click on the column header to reverse the sort. Click again to sort the opposite way.

Entourage: Entourage makes this confusing, because depending on where your preview pane is the functionality changes. If your preview pane is on the right, you will not have the option to change the columns, but only to change the the sort method. If your preview pane is below, then you can change the order of the columns by clicking and dragging horizontally (you’ll see the hand cursor); change the sort order by clicking on the column header, and choose which columns are shown in the View -> Columns menu.

Setting up calendar delegation

How to set up calendar delegation in Kerio’s web interface

Open your web browser

and go to https://mail.yourcompany.com, and log in with your email username and password

Right (control-click for single button mouse) click on Calendar

and choose Access Rights…
If you have folders that are inside of your Inbox, you may have to scroll down to see your Calendar

The Calendar Sharing window opens

Click Add to see the Sharing menu

Sharing menu

This is where you add a particular user to your delegate list. Enter the users email address (partial is ok, it will fill in the domain for you). It only works for users on your domain (they have to have the same @company.com on the end)

Additional options

If you want to grant access to a group, all users from your domain, all users on the server (not applicable for single domain mail servers, and that most likely means yours!). If you are on a shared server, be careful allowing All users access to your calendar, and also be careful allowing Anonymous access.

Setting sharing rights

Once you have added the potential delegates User name, you are returned to this window. Here is where you set the type of access you want them to have.

Reader: Read only access. The user can see, but not change, your calendar.
Editor: Read and Write access. The user can see and make changes to your calendar.
Administrator: Read and Write access, as well as set sharing options for your calendar.

Open iCal’s Preferences

Choose Accounts -> Delegation.

You will see all of the users who have granted you access to their calendars. Select the checkbox next to the ones you want to see ALL of the time. You can see other users by selecting them in the Window menu.

Download this lesson

Click here to download this lesson.

Enabling (or disabling) HTML/Rich Text eMail Messages

If you want to send fancy formatted emails (messages with different text sizes or colors, formatting, or inline pictures, you need to make sure you are sending messages in HTML or Rich Text Format

Apple’s Mail.app

To get to this window, start at the Mail menu (to the right of the Apple Menu) and choose Preferences -> Composing. Then click Composing.

Microsoft Enourage

To get to this window, start at the Entourage menu (to the right of the Apple Menu) and choose Preferences. Then click Compose.

Download this lession

Click here to download a PDF file of this lesson

Using the new Spam Filter

Open a web browser to access https://console.mxlogic.com/

Enter your email address and password for this service. In some cases, the password may be your existing email password, or other default password. If you are unsure, we can reset this password for you.

Message Quarantine

After successfully logging in, you will see the Message Quarantine page.

To select all of the messages in the quarantine, select the All checkbox.

To release a message in the quarantine one time, click the check box to the left of the message and click the "release" button.

To never have the filter apply to a certain message, check the box to the left of the message and click the "Always Allow" button.

To remove a message from the quarantine, check the box to the left of the message and click the "Delete" button. This step is entirely optional, as the messages still in the quarantine will delete automatically after 7 days. IMPORTANT – if you don’t read your spam digest message every day, good messages in the filter will be gone forever – so it is very important to pay attention to this message every day or at least every few days.

If you are unsure of the contents of a message or of the sender, you can click on the email address in the list of messages and view the contents of the email with no chance of virus infection or other harm to your computer.

The View quarantine drop down box at the top of the screen allow you to view the messages in the quarantine by day or by all, and the Sent To: drop down box allows you to show messages sent to a particular email address, or all, if you have more than one address or alias.

Message Continuity

This screen is where you access messages in the event your mail server goes down. There will be no messages in here if messages are being delivered to your mail server normally.

In the event of your mail server experiencing an outage, messages sent and received through this interface will be synced back to your mail server once it becomes available again.

In essence, this gives your mail server near 100% uptime availability.

Allow/Deny Sender Lists

This is where you enter email addresses if you receive messages from certain senders whos system will not allow easy unsubscribe (check the bottom of the list for an unsubscribe link; if the sender is reputable (NOT JUNK SPAM, just one you know but cannot unsubscribe from) this will be there.

Also, if you freqently receive messages from people who’s messages are constantly found in the spam filter, enter their name in the always allow list.

The Allow list will be automaticaly updated if you use the "Always Allow" button in the Quarantine.

Setup – Preferences

There is very little an end user needs to do in this system, unless you want to change the defaults.

If you want to alter how often a quarantine report is sent, what is included in the quarantine, your time zone, the number of entries per page, or the default report language, this is where it is set.

Setup – Password

If you would like to change the password you use to access the spam filter, you can change it here.

Note – if your login to the spam filter is based on your email system password, you will not see this screen.

If you would like us to alter the password type access for you, so you only have to remember one password, just ask!

Setup – Aliases

This is where you tell the spam filter what other addresses are also used to send email to you. Note – alias addresses must also be set up in your mail server, so this is a two step process.

Setting up autodeletion in Entourage

How to get Entourage to remove messages you delete automatically after a certain number of days.

In Entourage, select – Tools -> Schedules

Schedules window

Press the "New" button to create a new scheduled event

Edit Schedule

1. Name: A name for the schedule – something descriptive about what the schedule does, such as "Remove Deleted Messages"

2. Under When, select Recurring.

3. Under Action, select "Delete Mail" from "Deleted Items" older than x days. I suggest allowing yourself some time to ensure you really meant to delete the message. If you don’t see the Deleted Items folder in that list, click Choose Folder and a list will pop up. Be careful, as you can run this script on any folder – make sure you choose the Trash/Deleted items folder.

4. Enabled check box – Make sure it’s enabled, or it won’t work.

5. Don’t press OK yet – click the "Click here for recurrence options" box and see the next step.

Recurring Schedule setup

The information here is shown to set the rule to run every day. There are a host of options, but this is the simplest way to do it so you don’t have to remember to do it.

Click OK a couple of times, close the Schedules window, and you are done.